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Exchange: Outlook Calendar with Plant Sciences

How to set up an Exchange Calendar account in Outlook for computers not in Plant Sciences

Purpose

To be able to reserve calendars for LAWR equipment (projectors, laptops) and rooms (PES 3001, 2005, etc), we share the Exchange Calendar system of Plant Sciences using Outlook. Administrative personnel who will be asked to reserve equipment and rooms will need access to the calendaring system.


Prerequisities

The first thing a new user must do is get a Plant Sciences Exchange account. You can make an appointment with the Plant Sciences Help Desk by calling:

Plant Sciences Information Technology Office - 148 Asmundson Hall Help Desk: 754-7510

The new user will need to go to Asmundson to set up a password.


Online calendar:

http://email.plantsciences.ucdavis.edu


Step by step

[For Outlook 2010]
Connection using RPC over HTTP

  1. On the client computer where Outlook 2010 is installed, click Start, then click Control Panel
  2. In Control Panel, double-click Mail (the only caveat is that Outlook has to have been run in order for the mail icon to appear in the control panel.)
  3. In Mail Setup, under Profiles, click Show Profiles
  4. In Mail, if you already have a profile, click "Properties".  If you do not have a profile, click "Add..." to create a new profile.
  5. If you're using a new profile, add a profile name.
  6. In E-mail Accounts, click "Add a new e-mail account"
    1. Skip the auto-setup by clicking "Manual Settings" at the bottom.  Click Next.
    2. Select Microsoft Exchange Server and click "Next"
    3. In the Microsoft Exchange Server field, enter "email.plantsciences.ucdavis.edu"
    4. Enter the user's Kerberos ID in the User Name field. DO NOT click check name yet, it will not be able to find the user name.
    5. Click "More Settings"
      1. Under Connection, check the box next to "Connect to my Exchange mailbox using HTTP"
      2. Click "Exchange Proxy Settings..."
        1. Next to https://, enter: email.plantsciences.ucdavis.edu
        2. Check the box next to "Connect Using SSL only"
        3. Check the box next to "Only connect to proxy..."
        4. Then enter:  msstd:email.plantsciences.ucdavis.edu

        5. Check the box next to "On fast networks, connect using HTTP first, then connect using TCP/IP"
        6. Click on "OK"
        7. Click on "OK" again
    6. Click Next
    7. Click Finish
    8. Restart Outlook.
  7. Open Outlook.  You'll be prompted to log in with your plantsciences account.  Your login is: plantsciences\Kerberos ID

[For Outlook 2016]

In Control Panel > Mail > Show Profiles > Properties > Email Accounts > New…




Adding the Plant Sci calendar(s):

  1. Make sure you're on the 'Home' tab. Click on 'Calendar' > 'Open Calendar' > 'From Address Book…'. From the '@plantsciences.ucdavis.edu' account select 'Global Address list' and search for 'LAWR', 'PES', and/or 'HH'. Double-click the calendar(s) you'd like to add.
  2.  Click on  'OK' when finished.


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